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Party - How to Plan! Free Printable to help you plan a party! - LOOP by Frankie

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How to Plan a Party?

March 01, 2019

How to Plan a Party?

Free Printables to help you plan a party!

Now, with the beginning of the new year is time to start plan your next party! The process of choosing party supplies or finding the perfect party store will be much easier with some tips. We have some EASY steps and ideas to make all the planning process simpler and more relaxed! Here you can find printable like - a free Party Planning Checklist, a Birthday Party Planner and a Gift Record.

Hope you use them a lot and they help you to host an amazing party in a relaxed mood!


Plan a Party

To plan a very cool party, organization is a key! Don’t wait until the last-minute to plan – get started today!

We’ll list all the steps to help you and here you’ll find here a free party planning checklist here so you can enjoy the all the party planning process with style!

 The steps - Planning a Party

Organizing your entertaining supplies and planning in advance will make the entire process much easier and smoother!

  1. Set the Date

  • Look through your calendar for upcoming birthdays and special events and point in a date for the big celebration. Establishing a date far enough in advance will give you a lot of time to plan.
  • Set the date of the party and print the Birthday Party Planner hereso you can put it in a visible place and start following the steps.


  1. Start searching for inspiration

  • Defining which parties you have planned for the upcoming year will allow you to start looking for party ideas, party suppliers or online party stores.
  • Blogs, websites and Pinterest profiles will provide new inspiration for the party decorations and food. I’m sure you follow LOOP Frankie on Pinterest, right?!
  • After deciding the theme and elements you’ll need for the party decoration, you should begin looking for online party supplies.
  • You should also take a look in the stores nearby to find all the items you need for the party decoration.


  1. Shop in Advance

  • It is always good idea to examine your existing tableware, partyware, serving dishes and napkins.  Make a note of any items that need to be replaced or bought.
  • Looking for party supplies in advance will also allow you to compare styles  and avoid last minute purchases, finding the exact items you need, like party cups, party plates and party napkins.



Christmas Holiday sales are a great time to purchase items for parties, mainly red ones!  For example, pink and red items are always on clearance after Valentine’s Day.  It’s a perfect time to shop for upcoming birthday parties which decorations are planned to use these colors!


As we want to help you as much as we can, you can find here a Party Planner Checklist. It is an amazing tool, with everything you need to plan a party with a deadline defined!

1-2 Months Before

  • Decide on a Theme
  • Define the Party Location
  • Make a guestlist
  • Make the menu
  • Order/make invitations and party identity
  • Plan the decorations and find the perfect party supplies – party plates, party cups, buntings, garlands, party napkinsTry out LOOP Frankie Store!

2 Weeks Before

  • Send invitations
  • Make a grocery list
  • Order the flowers, food and contact any other vendors
  • Make / assemble any DIY decorations or party favors
  • Buy/ Prepare Decorations
  • Shop for Party Supplies, you can find cool party goods in LOOP Frankie Store!

1 Week Before 

  • Clean your house
  • Buy non-perishable food
  • Plan your cooking schedule

3 Days Before 

  • Set out decorations
  • Print all the party stationery – Party Place Cards, Gift record, Thank you cards/ Notes…
  • Lay out food and drink stations
  • Finish grocery shopping
  • Double check recipes – make sure you don’t forget anything. Last minute trips to the supermarket are not very desirable.

1 Day Before 

  • Set the table, the table decoration and centerpieces. – Hang buntings, garlands and other decorations!
  • Arrange flowers
  • Do any advance cooking

Day of the Party

  • Set up the party – Put all the party paper plates, party napkins, party cups, food and drinks on the places you have defined before..
  • Finish cooking
  • Pick up food and drinks
  • Set up all the activities planned.
  • Put the Gift Record sheet here in a place you won’t forget to take note of all the presents and the guest who gave it to you – This way you’ll find much more easy to send thank you notes. Print the LOOP Frankie Gift Record here in advance, it will help you a lot with this task!


We are pretty sure that with this help your party will be fun and very successful!! 

Xxs Francisca

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